Employment Opportunities

Business Office and Development Associate

The Willow School, an independent preschool through grade eight school in Gladstone, NJ, seeks a highly qualified business office and development associate.

This position is an integral part of the school’s business and development operations and is a full time 12-month position. Reports to the Director of Finance and provides business and development support for the school, including accounts payable, human resources and development database management.

RESPONSIBILITIES:

  1. Reviews all invoices for proper authorization and general ledger account coding. Ensures sales taxes are excluded from payment. Process checks semi-monthly, attaching required
  2. Reviews all credit card statements, and request receipts and other appropriate backup for all charges. Reconcile credit card
  3. Manage the purchasing process for faculty and staff. Prepare purchase order when required by
  4. Handle vendor and faculty, staff and parent payment
  5. Control 1099 recipients. Prepare and mail 1099’s to appropriate vendors and IRS in a timely
  6. Maintain file of all cancelled
  7. Maintain HR files, ensuring all required documents are current and included in
  8. Assist Director of Business and Finance during audit process to provide requested A/P information to
  9. Prepare invoicing and receipt for afterschool programs and other auxiliary programs.
  10. Coordinate with the Development Team on all donations and pledges and reconcile between the Business Office and Development records on a monthly
  11. Manage the recording, reporting and budgeting process for giving fund and Annual Gala

KNOWLEDGE, SKILLS AND ABILITIES:

  1. Knowledge of accounts payable and bookkeeping
  2. Ability to perform detailed work accurately with numerical
  3. Must be proficient in Excel and have knowledge of accounting software, Quickbooks is a
  4. Ability to prepare financial reports and records as directed
  5. Ability to work well in groups or independently. QUALIFICATIONS:
  6. Bachelor’s Degree, prior relevant experience in an office environment, preferably in a non-profit

QUALIFICATIONS:

  1. Bachelor’s Degree, prior relevant experience in an office environment, preferably in a non-profit
  2. Ability to effectively communicate and solve problems in a service-oriented manner with all members of the school

Please send cover letter and resume to Director of Business and Finance at todom@willowschool.org.

The Willow School is committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state, and local laws.


Part-time Substitute Teachers

 

The Willow School, an independent preschool through grade eight school in Gladstone, New Jersey, seeks highly qualified substitute teachers for the school year. Appropriate candidates will join a highly dedicated team of teachers of all grade levels. Our school curriculum centers on ethics, ecology, and excellence. Ideal candidates will resonate with this approach. Previous teaching experience required.

 

Please send cover letter and resume to employment@willowschool.org

The Willow School seeks to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.